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Policy for Accommodations at University Events

The University of North Carolina at Greensboro

  • (Approved by the Chancellor, August 17, 2015)

Purpose

This policy specifies the requirements for ensuring university events are accessible and in legal compliance under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA) as mandated by the Office of Civil Rights (OCR).

Scope

This policy applies to all faculty, staff, students, visitors and guests on any property owned, leased or managed by any entity or component of The University of North Carolina at Greensboro.

Definitions

  1. Event means, but is not limited to, academic lectures, receptions, student organization meetings, sporting events, and any other type of meeting or activity open to the University community and/or to the public (e.g., commencement). Events may be curricular or co-curricular.
  2. Event Organizer means the member of the University community, academic unit, department, student organization, or other unit/group sponsoring the event.
  3. Physical and Programmatic Access/Accessibility Access refers to the ability of the individual to fully participate in the event. Accessibility refers to any means of physical accommodations and communication prior to and during the event. For example, for those with disabilities affecting mobility, this would include scheduling the event in a space accessible to wheelchairs or other devices for mobility assistance; for the deaf and hard of hearing this might include interpreters, transcribers or captioning; for the blind and those with low vision this might include Braille or electronic format delivery of text; for other disabilities this may include providing event-related materials in an alternative format, including announcements about the event.
  4. Readily Achievable means easily accomplishable and able to be carried out.

Policy

The University of North Carolina at Greensboro (UNCG), as required by law, must make reasonable accommodations to its rules, policies and practices to afford persons with disabilities equal opportunity to access its programs, services and activities.

Responsibility for Accessibility

In compliance with the ADA and Section 504, UNCG will make readily achievable efforts to assure its programs, services and activities are accessible to those who wish to attend.

Costs associated with accessibility, including interpreting services will be paid for by the event organizer. See "Additional Resources for Making Events Accessible" below.

Scheduling Events

The University will make every effort to schedule all events in an accessible space. If for any reason a University event is scheduled in a space that is not accessible, and the event organizer receives a request for an accommodation from an individual with a disability within a reasonable timeframe, the event organizer must find an alternate location that is accessible.

Publicizing Events

All event organizers will place an accessibility notice statement in all materials announcing the event. This includes electronic communications such as e-mail, as well as print materials (e.g., banners, posters, flyers, brochures, “clings,” postcards, etc.) The text must include contact information for the responsible school, department, or other unit/group to contact for accommodations. Suggested text formats can be found at the OARS' website – oars.uncg.edu.

Making Event Materials Accessible

Event organizers are required to ensure that all materials for the event are available in an alternative format upon request.

Additional Resources for Making Events Accessible

The Office of Accessibility Resources and Services (OARS) provides guidance to the campus in addressing accessibility issues. OARS can be reached at 336-334-5440, oars.uncg.edu.

Enforcement

General Counsel and the Office of Accessibility Resources and Services, in cooperation with other University authorities, will enforce this policy.

Any violation of this policy by a University student is subject to the Student Code of Conduct. For Employees, any violation of this policy is "misconduct" under EPA policies (faculty and EPA non-faculty) and "unacceptable personal conduct" under SPA policies, including any appeal rights stated therein. Employees and students are required to cooperate in investigations of any alleged violations of the policy. Violations of law may also be referred for criminal or civil prosecution.

Review

The Office of Accessibility Resources and Services and Human Resources Services will periodically review the policy every three years, or sooner if regulatory compliance changes.

Links to Related University Policies

Links to External Sources

Contact

Comments or questions? Contact the Office of Accessibility, Resources and Services or Human Resource Services.