1.Purpose

The possession, sale, service, and consumption of alcoholic beverages is strictly regulated by state and local laws. The purpose of this policy is, consistent with applicable state and local regulations, to regulate possession, sale, service, and consumption of alcoholic beverages at alcohol events on University Premises or under University auspices. All persons participating in Alcohol Events are charged with compliance with these laws and this policy.

2.Scope

This policy applies to all alcohol events on University Premises or under University auspices. and to all faculty, staff, and all other persons (including visitors) and entities organizing or participating in Alcohol Events. Not withstanding the foregoing, this policy does not apply to (1) alcohol consumption in private dwellings that are occupied as private/family residences, including private dwellings on University Premises, such as the Chancellor’s Residence, Lofts on Lee, and Spring Garden Apartments, or other similarly situated premises; (2) alcohol sales or service pursuant to a North Carolina Alcoholic Beverage Control (“ABC”) Commission permit possessed by a business leasing a “mixed-use” space on University Premises, and (3) possession, sale, service, and consumption of alcoholic beverages by students, student organizations, student activities, and in residence halls, which is the responsibility of the Office of Student Affairs (see the Student Alcohol Policy published annually in the Policies for Students handbook).

3.Definitions and Roles and Responsibilities

3.1Definitions

3.1.1Alcoholic Beverage

“Alcoholic beverage” means any beverage containing at least one-half of one percent (0.5%) alcohol by volume, including malt beverages, unfortified wine, fortified wine, spirituous liquor, mixed beverages, and any alcohol consumable.

3.1.2Alcohol Consumable

“Alcohol consumable” means any manufactured and packaged ice cream, ice pop, gum-based, or gelatin-based food product containing at least one-half of one percent (0.5%) alcohol by volume.

3.1.3Alcohol Event

“Alcohol Event” means an event at which alcoholic beverages will be served on University Premises or under University auspices at a venue that does not maintain independently applicable North Carolina Alcoholic Beverage Control (“ABC”) Commission permit(s) under Chapter 18B of the North Carolina General Statutes.

3.1.4Alcohol Event Registration Process

“Alcohol Event Registration Process” is the formal University process for requesting and receiving permission to serve alcohol at Alcohol Events. It is the mechanism for requesting, reviewing, and managing permission for Alcohol Events. Access the Alcohol Event Registration Process and more information here.

3.1.5Athletics Facilities

“Athletics Facilities” approved by the Board of Trustees as locations where the sale of alcohol is permitted are: the UNCG Soccer Stadium, the UNCG Baseball Stadium, the UNCG Softball Stadium, and the Michael B. Fleming Gymnasium.

3.1.6Designated Supervisor

“Designated Supervisor” means an individual, who is designated by a Sponsor to assume responsibility on behalf of the Sponsor for direct supervision of the possession, sale, service, and consumption of alcoholic beverages during the course of an Alcohol Event. A Designated Supervisor does not have to be a University employee, but must be known to, and approved by the Sponsor of the Alcohol Event.

3.1.7Fortified Wine

“Fortified wine” means any wine or alcohol consumable containing more than sixteen percent (16%) and no more than twenty-four percent (24%) alcohol by volume, made by fermentation from grapes, fruits, berries, rice, or honey; or by the addition of pure cane, beet, or dextrose sugar; or by the addition of pure brandy from the same type of grape, fruit, berry, rice, or honey that is contained in the base wine and produced in accordance with the regulations of the United States.

3.1.8Malt Beverage

“Malt beverage” means beer, lager, malt liquor, ale, porter, and any other brewed or fermented beverage or alcohol consumable except unfortified or fortified wine as defined by Chapter 18B of the North Carolina General Statutes, containing at least one-half of one percent (0.5%), and not more than fifteen percent (15%), alcohol by volume. Any malt beverage containing more than six percent (6%) alcohol by volume shall bear a label clearly indicating the alcohol content of the malt beverage.

3.1.9Mixed Beverage

“Mixed beverage” means either of the following: (a) a drink composed in whole or in part of spirituous liquor and served in a quantity less than the quantity contained in a closed package (b) a premixed cocktail served from a closed package containing only one serving.

3.1.10Spirituous Liquor or Liquor

“Spirituous liquor” or “liquor” means distilled spirits or ethyl alcohol, and any alcohol consumable containing distilled spirits or ethyl alcohol, including spirits of wine, whiskey, rum, brandy, gin and all other distilled spirits and mixtures of cordials, liqueur, and premixed cocktails, in closed containers regardless of their dilution.

3.1.11Sponsor

“Sponsor” means the University division, department, or office that is sponsoring an Alcohol Event.

3.1.12Unfortified Wine

“Unfortified wine” means any wine or alcohol consumable containing sixteen percent (16%) or less alcohol by volume made by fermentation from grapes, fruits, berries, rice, or honey; or by the addition of pure cane, beet, or dextrose sugar; or by the addition of pure brandy from the same type of grape, fruit, berry, rice, or honey that is contained in the base wine and produced in accordance with the regulations of the United States.

3.1.13University Premises

“University Premises” means buildings, property, or grounds owned, leased, operated, controlled, or supervised by the University.

3.2Authorization and Responsibilities

3.2.1Chancellor/Designee

The Chancellor is authorized to approve or otherwise modify requests for Alcohol Events prior to the Alcohol Event and has delegated the responsibility for review and approval of such requests to the Associate Vice Chancellor for Campus Enterprises. Until permission for an Alcohol Event is granted by the Chancellor or designee, no one may represent that the University (or any of its divisions, departments or offices) is sponsoring an Alcohol Event.

3.2.2Sponsor

The Sponsor must identify and approve a Designated Supervisor for an Alcohol Event through the University’s Alcohol Event Registration Process.

3.2.3Designated Supervisor

The Designated Supervisor is responsible for requesting permission for an Alcohol Event from the Chancellor or designee prior to the Alcohol Event by submitting the request on behalf of the Sponsor to the Associate Vice Chancellor for Campus Enterprises at least five (5) business days prior to the Alcohol Event using the Alcohol Event Registration Process. Approval will be granted only if the Associate Vice Chancellor for Campus Enterprises is satisfied that both the Designated Supervisor and the Sponsor have met the requirements of this policy.

The Alcohol Event Registration Process is NOT an alcohol permit. If necessary, the Designated Supervisor is responsible for obtaining (or ensuring that its caterer obtains) the applicable North Carolina Alcoholic Beverage Control (“ABC”) Commission permit(s) under Chapter 18B of the North Carolina General Statutes and must submit a copy of such permit(s) to the Associate Vice Chancellor for Campus Enterprises at least one (1) business day prior to the Alcohol Event. If there will be a “sale” of alcohol at the Alcohol Event (see “Sale of Alcohol” below), then the Designated Supervisor must attach a copy of the ABC Commission permit(s) to the Alcohol Event Registration Process at the time the request is submitted to the Associate Vice Chancellor for Campus Enterprises for approval.

The Designated Supervisor must be present for the duration of the Alcohol Event and is responsible for ensuring compliance with this policy and all pertinent state and local laws governing possession, sale, service, and consumption of alcoholic beverages at the Alcohol Event.  Designated Supervisors cannot consume Alcoholic Beverages at an event for which they are serving as Designated Supervisor and must be capable of enforcing the requirements of this policy at an event.

4.Policy

4.1Alcohol Events Generally

All Alcohol Events must be registered with the University, regardless of whether alcohol is being sold or served.  Possession, service, and consumption of alcoholic beverages may be allowed, via the Alcohol Event Registration Process, in most areas of University Premises. However, requests to serve alcoholic beverages in residence halls, foyers or lobby areas that serve as primary access into and out of a University building or facility, or any locations that will impede access to fire exits, disrupt University operations, or prevent proper control of access to the Alcohol Event will not be granted.

4.1.1Food and nonalcoholic beverages must be made available

Alternate nonalcoholic beverages must be featured as prominently as alcoholic beverages at an Alcohol Event and be made available in sufficient quantities for any attendees who cannot, or choose not to, drink alcoholic beverages.  The Designated Supervisor is responsible for ensuring access to readily available food and non-alcoholic beverages by replenishing the food and non-alcoholic beverages throughout the program as necessary (based on the number of attendees).

4.2Sale of Alcohol

The sale of alcoholic beverages is prohibited at any Alcohol Event on University Premises (except as permitted under N.C. Gen. Stat. § 18B – 1002, and § 18B-1006(a)). “Sale” means any transfer, trade, exchange, or barter, in any manner or by any means, for consideration, including, but not limited to, charging admission to events where alcohol is served, requiring the purchase of tickets, or requiring donations or other exchanges in order to receive alcoholic beverages.

Notwithstanding the foregoing, the following sales are allowed, as permitted under N.C. Gen. Stat. § 18B – 1002, and § 18B-1006(a), provided an appropriate permit is obtained from the ABC Commission and that permit is attached to the Alcohol Event Registration Process at the time the request is submitted to the Associate Vice Chancellor for Campus Enterprises for approval.

4.2.1

Malt beverages, unfortified wine, and fortified wine may be sold at events held at the following University facilities designated as performing arts centers:

  • UNCG Auditorium
  • the pre-function area of the Elliott University Center Auditorium
  • School of Music Tew Recital Hall
  • Taylor Theatre
  • Sprinkle Theatre
  • Coleman Dance Theatre
  • Cone Ballroom in the Elliott University Center,
  • Weatherspoon Art Museum, and
  • Any University facility so designated by the Chancellor.

4.2.2

Alcoholic beverages (except mixed beverages) may be sold within the premises of Athletics Facilities, provided that the area where the alcoholic beverages will be sold meets all of the following requirements:

  • is within 500 feet of the furthest exterior building wall, perimeter fence, or permanent fixed perimeter, and
  • is designated by the stadium, athletic facility, or arena in a map or written description that clearly defines the boundary of the area, and that map or written description is included in the permit application, and
  • can be designated in a manner that enables the stadium, athletic facility, or arena to ensure compliance with the provisions of Chapter 18B of the General Statutes.

4.3Limitations on Sales and Service of Alcohol

4.3.1Service to minors prohibited.

Possession and consumption of alcoholic beverages is limited to persons twenty-one years of age or older. No one under the age of twenty-one will be served alcoholic beverages.

4.3.2Service of mixed beverages.

Service of mixed beverages at an Alcohol Event requires the presence of a bartender or other professional server. The Associate Vice Chancellor for Campus Enterprises has the discretion to waive this requirement on a case-by-case basis.

4.3.3Alcoholic beverages must remain in designated space

Alcoholic beverages may not be carried or consumed outside rooms or areas designated for an approved Alcohol Event.

4.3.4Intoxicated persons may not be served

Intoxicated persons will not be served or permitted to consume alcoholic beverages on University Premises or at an Alcohol Event.

4.3.5Time of service limited

Alcoholic beverage service at any Alcohol Event will be limited to a total of not more than two hours, with the exception for sales at Performing Arts Centers or Athletics Facilities, which may be conducted during the duration of the event, but must be concluded 30 minutes before the end of the performance or athletic contest. The Associate Vice Chancellor for Campus Enterprises may, in their sole discretion, grant an exception to this time limit upon written request and justification.

4.4Additional precautions may be required

The University reserves the right to require additional precautions for any Alcohol Event, such as the use of trained persons to dispense alcoholic beverages, greater limitations on time of service or staffing an event with appropriate security.

4.5Permission of facility director required

The approval required under this policy is in addition to any other approval or notice procedures required by supervisors of facilities at which Alcohol Events will be held.  In the event of a conflict between any facility rules and this policy, the more restrictive provisions will apply. Persons wishing to use a facility for an Alcohol Event should consult with the supervisor of such facility for additional instructions prior to submitting a request for approval to the Associate Vice Chancellor for Campus Enterprises through the Alcohol Event Registration Process.

5.Compliance and Enforcement

Violation of this policy may subject employees to the inability to serve as a Designated Supervisor and/or disciplinary action, up to and including dismissal.

7.Approval Authority

The Chancellor is responsible for approval of this policy.

8.Contact for Additional Information

Comments or questions? Please contact the office of the Associate Vice Chancellor for Campus Enterprises via [email protected].

Revisions

Revision Date Revision Summary
05/30/1992
03/30/1994
08/30/1997
03/30/2000
06/30/2002
10/30/2005
07/15/2022 Conversion from Old Policy Manual to New Policy Manual, No Substantive Revisions
08/07/2023 Adoption of Revised Policy

- Alcoholic Beverages on University Premises and at University Events. Retrieved 07/23/2024. Official version at https://policy.uncg.edu/university_policies/alcoholic-beverages-on-campus/. Copyright © 2024 The University of North Carolina at Greensboro.