Minors on Campus: Reporting Policy

A “University-Sponsored” Youth Program is any Youth Program that: (1) the University solely owns and operates; (2) the University jointly operates with another organization; or (3) the University contracts with another organization to provide. University-Sponsored Youth Programs may or may not take place on University Premises.

“External Entity Activities or Programs” are Youth Programs that are offered by an individual or entity that is not affiliated with the University but take place in whole or in part on University Premises. The external entity assumes full responsibility for the supervision of the Minors.

Under North Carolina law, any person or institution who has cause to suspect that a Minor is abused, neglected, dependent, or has died as the result of maltreatment1 must immediately report the allegations to the Department of Social Services (“DSS”) in the county where the Minor resides or is found as outlined in N.C.G.S. 7B-301.

The Guilford County DSS is the appropriate contact to file reports for allegations occurring on University Premises located in Greensboro, North Carolina. The UNCG Police Department can assist in providing contact information for reporting to social service agencies, including those jurisdictions outside of Guilford County.

Under North Carolina law, any person 18 years of age or older who knows, or should have reasonably known, that a Minor has been a victim of a violent offense, sexual offense, or misdemeanor child abuse under N.C.G.S. 14-318.2 must immediately report the allegation to local law enforcement in the county where the Minor resides or is found.

Allegations occurring on University Premises located in Greensboro, North Carolina are to be reported to the UNCG Police Department. Reports to the UNCG Police Department can be made online via https://compliance.uncg.edu/youth-programs/reporting/ or by telephone at 336-334-4444.

In addition to North Carolina law requirements, the University requires faculty, staff, students, and volunteers to report allegations of inappropriate conduct, or conduct as outlined in this section 4.1., to the UNCG Police Department if the alleged conduct may have occurred or was observed in connection with activities occurring on University Premises, or while faculty, staff, students, or volunteers participated in University-run or -affiliated activities off University Premises.

Reports made pursuant to this policy and North Carolina law must include all information known to the reporting individual at the time of making the report, including:

• the name, address, and telephone number of the reporter;
• the name, address, and age of the Minor;
• the name and address of the Minor’s parent, guardian, custodian, or caretaker;
• the name, address, and age of the person who committed the offense or inappropriate conduct against the Minor;
• the location where the offense was committed;
• the names and ages of other Minors present or in danger;
• the present whereabouts of the Minor, if not at the home address;
• the nature and extent of any injury or condition resulting from the offense or abuse; and
• any other information the reporter believes might be helpful to authorities assessing or investigating the allegations.

Complete annual training, including child abuse awareness, prevention, and reporting, pursuant to the Youth Programs policy.

In the event of misconduct or allegations of misconduct, in addition to the reporting requirements above, the Program Staff shall:

• Ensure the safety of Minors participating in Youth Programs by removing Minors from dangerous or potentially dangerous situations;
• Immediately notify the UNCG Police Department and local DSS and/or local law enforcement agency as outlined above;
• Immediately restrict any further participation of a person against whom an allegation of misconduct has been made until such allegation has been satisfactorily resolved; and
• Cooperate with official investigations should they occur.

Failure to comply with this policy may result in penalties and disciplinary action at the University as follows:

• Volunteers are subject to reprimand or loss of volunteer status.
• Students are subject to disciplinary action under the Student Code of Conduct.
• Faculty, staff and student employees are subject to corrective and/or disciplinary action up to and including termination.
• Applicable unit-level sanctions.
• Revocation of the opportunity to use University Premises.
• Issuance of a no-trespass notice.
• External entities are subject to punitive actions under the terms of their contract agreement, up to and including termination of the contract.

Failure to report is a class 1 misdemeanor under North Carolina law. Therefore, failure to report, or preventing another person from reporting, will be referred for criminal prosecution and may result in criminal liability. See N.C.G.S. 7B-301, N.C.G.S. 14-318.6, and N.C.G.S. 14-318.2.

North Carolina law provides certain legal protections for anyone who makes a report in good faith or who cooperates with DSS assessments or local law enforcement investigations. See N.C.G.S. 7B-309 and N.C.G.S. 14-318.6. Furthermore, it is the policy of the University that no one making a good faith report of suspected abuse or neglect will be retaliated against in the terms and conditions of employment or participation in an educational program.

• Senate Bill 199, An act to protect children from sexual abuse and to strengthen and modernize sexual assault laws
• N.C.G.S. §7B-101, Abuse, Neglect, Dependency
• N.C.G.S. §7B-301, Duty to report abuse, neglect, dependency, or death due to maltreatment
• N.C.G.S. §14-318.2, Child abuse a misdemeanor
• N.C.G.S. §14-208.6(5), Definitions
• UNCG Youth Programs Incident Reporting Website
• DSS Directory by County

• N.C.G.S. §7B-309, Immunity of persons reporting and cooperating in an assessment [with the county department of social services]
• N.C.G.S. §126-84, Protection for reporting improper government activities
• N.C.G.S. §126-85, Protection from retaliation