Travel

Official state business occurs when the State employee or other person is traveling to attend approved job related training, work on behalf of, officially represent, or provide a state service upon the State’s or University’s request. Travel that does not directly benefit the State and the University will not be reimbursable.

Before traveling the individual must read, understand and abide by the Travel Manual, as may be updated from time to time by Accounts Payable, and set forth by The University of North Carolina at Greensboro. Prior approval authorization for overnight travel is delegated to the traveler’s supervisor. Travelers must complete the Travel Authorization portion of the TRV-1 form prior to overnight travel. A traveler conducting official state business is expected to exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business and expending personal funds. Excess costs, delays, luxury accommodations and services unnecessary or unjustified in the performance of official state business are not acceptable under this standard. Travelers will be responsible for unauthorized costs and any additional expenses incurred for personal preference or convenience.

Approval authorization for travel is delegated to the traveler’s supervisor. This individual’s approval indicates that appropriate review of the cash advance/reimbursement has been made, and the travel conforms to all rules and regulations and is properly supported with valid documentation and receipts.